An Essential Daily Record for Responsible Person Compliance
New! Responsible Person in Charge – Daily Record Folder
 
Designed for Early Childhood Education and Care services, this practical daily record folder helps services clearly document who is acting as the Responsible Person in charge throughout the day.
Under the Education and Care Services National Regulations, services must record the Responsible Person for each time children are being educated and cared for. This folder provides a simple, organised way to record Responsible Person sign-in/sign-out times, position, display checks, signatures and important notes linked to each person’s time in charge.
 
More than a sign-in sheet, this folder supports clear leadership, safe handovers, daily communication and accountability across your team. It helps ensure important information about staffing, ratios, supervision, medical needs, incidents, visitors, hazards and family communication is not missed during the day.
 
The included daily record page can be used as a flip-over binder system, making it easy for each Responsible Person to complete their section, add quick notes if needed and support end-of-day follow-up.
 
📘 Inside the Folder
Daily Responsible Person Record Sheet – record who is in charge throughout the day
Sign-In / Sign-Out Table – includes time in charge, position, display check, quick notes and signature
Quick Notes / Action Needed Section – links notes directly to the Responsible Person on duty
Responsible Person Daily Check – prompts for ratios, supervision, staffing, hazards, visitors and child safe concerns
Important Information Today Section – record key updates that may affect safe service operation
End-of-Day Handover Summary – supports clear follow-up for leadership or the next Responsible Person
Responsible Person Display Sign – helps services display who is in charge at any given time
Sample Page Included – shows educators how to complete the record clearly and consistently
 
Why Services Need This
This folder supports services to keep accurate Responsible Person records, maintain a current display, strengthen handover between educators and demonstrate clear governance under the National Quality Framework.
It is especially helpful for services where the Responsible Person changes throughout the day due to breaks, split shifts, meetings, offsite duties or opening and closing arrangements.
 
✨ Save 50%! This resource is included in our Governance & Leadership Essentials Bundle — 10 essential tools for leadership, safety and continuous improvement. View this offer here..
 
⚖️ Aligned With
Education and Care Services National Law:
Section 162 – Responsible Person present while children are being educated and cared for
Sections 165–167 – Supervision, protection from harm and hazards, and appropriate conduct
Education and Care Services National Regulations:
Regulations 117A, 150, 168, 173 and 177
National Quality Standard:
QA2 – Children’s Health and Safety
QA4 – Staffing Arrangements
QA7 – Governance and Leadership
National Child Safe Principles:
Principle 1 – Child safety and wellbeing is embedded in leadership, governance and culture
Principle 5 – People working with children are suitable and supported
 
✨ Save 50%! This resource is included in our Governance & Leadership Essentials Bundle — four essential tools for leadership, safety and continuous improvement. View this offer here..