An Essential Resource for Safe, Consistent Medication Practices in Education and Care
💊 Medication Record Folder – Individual Child Records (Authorisation + Administration Log)
Designed for Early Childhood Education and Care, Family Day Care, and OSHC, this professional record system supports educators to document medication administration clearly, consistently, and in line with the National Quality Framework.
 
More than a basic form, this folder strengthens everyday practice by promoting accurate authorisation, safe administration prompts, and clear record keeping across the whole team — supporting strong governance and protecting children’s health, safety and wellbeing.
 
📘 Includes
Child details
Child’s name, DOB, Room/Group, Year
Parent/Guardian to Complete (Before Administration)
Medication name
Reason / symptoms (why needed)
When to administer (time/s or reason)
Dose to be given
Method of administration
Last dose given (if known)
Expiry / use-by date (from label)
Parent/guardian signature
 
Educators to Complete (Each Time Medication Is Administered)
Date + time
Medication administered
Dose given
Method
Educator name + signature
2nd check/witness+ signature
 
Additional tracking
Unable to administer (record each occasion)
Asthma or anaphylaxis emergency (quick prompt)
 
✨ Save 50%! This resource is included in our Governance & Leadership Essentials Bundle — four essential tools for leadership, safety and continuous improvement. View this offer here..
 
⚖️ Aligned With
Education and Care Services National Regulations: 90–96 (medical conditions + medication record/administration), 168 & 170 (policies/procedures in place and followed)
National Quality Standard: QA2 – Children’s Health and Safety | QA7 – Governance and Leadership