Emergency & Evacuation Drill Record & Reflection Journal (ECEC & OSHC)
Are you reflecting on your evacuation rehearsals—or just ticking the box?
 
NQS Element 2.2.2 expects incident and emergency management to be planned, practised, evaluated and implemented. This journal turns each rehearsal into clear, assessor-friendly evidence, and helps you improve your procedures through the year. It aligns with the National Law & Regulations (especially Reg 97, 98, 89, 136, 168/170) and links actions straight to your QIP for QA7.2.1 (continuous improvement).
 
Who it’s for
Directors, Nominated Supervisors and Educational Leaders in Long Day Care, Kindergarten and OSHC.
 
What it does (at a glance)
One-year system to plan and record all rehearsals.
Assessor-friendly evidence for Regs 97, 98, 89, 136 and NQS 2.2.2 / QA7.2.1.
Action to QIP: every reflection links to next steps with owner, due date and QIP ref.
 
Includes
Compliance at a glance
Must-haves your assessor expects (procedures, diagrams near each exit, 3-monthly rehearsals, comms ready, first aid).
Reminder to review/update your emergency risk assessment at least annually and when things change.
Service & Site Information
Service/provider details, approvals, key roles (NS/Responsible Person, Chief Warden/Wardens).
First-aid coverage, diagram update date, risk-assessment review date, assembly/safe locations, where PEEPs are stored.
 Key Emergency Contacts
AU-wide numbers first (000, 131 444, 132 500, 13 11 26, 106, NRS, TIS).
Local authority, hospital, property/security, utilities.
“Verified / Next check” lines to keep it current.
Annual Drill & Review Planner (year overview)
Space for 4+ rehearsals: date/term, procedure & scenario, lead, TTA, issues, action, QIP link.
Prompt to rotate times/days/rooms so all teams participate.
Per-Rehearsal 5-page set (repeat each rehearsal)
Pre-Drill Readiness (prep page)
Comms ready (phone/PA/two-way), diagrams near exits, routes clear.
First aid kits + required meds ready; qualified coverage present.
Rolls/visitors set; inclusion supports (PEEPs, prams/mobility aids).
Risk-assessment status box (quick trigger check).
Rehearsal Record (participation, headcounts & timings)
Children/staff/visitors totals; assembly point used.
Split times (alert → exits → final headcount → all-clear) + TTA.
Rooms cleared log + headcount reconciliation if numbers don’t match.
Evaluation & Reflection
Strengths; issues/risks; what changed and why.
Checks: supervision, communication, equipment/meds, diagrams, inclusion/PEEPs.
Staff voice and child voice; immediate priorities.
 Improvements, Reviews & Sign-off
Action table: action lead, due date, NS/AP authorisation, QIP link.
Risk Assessment & Procedure Review (only if triggered): update diagrams/policies, comms, first aid/meds, PEEPs, routes.
Evidence & filing checklist; notifications (if required); confidentiality reminder.
 Post-Rehearsal Actions & Next Steps
Quick tick-off (everyone accounted for, TTA recorded, diagrams accurate, kits/meds at assembly, coverage present, inclusion maintained).
Set the next rehearsal (rotate scenario/time) + pre-rehearsal tasks.
 
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We think you will love..
Simple pages, consistent prompts — staff know exactly what to fill.
Shows improvement over time — TTA trends, actions closed, QIP links.
Ready to go- print to A4
Ready for Assessment & Rating — neat, complete records that match the NQF language.
 
Set up for a full year of evacuation practice drills — with extras to keep you compliant, reflective and organised.
✨ Save 50%! This resource is included in our Governance & Leadership Essentials Bundle — four essential tools for leadership, safety and continuous improvement. View this offer here..